| Established in 1986, Renaud Foster Management Consultants Inc. is recognized
as one of Canada's leading providers of expert advice in the fields of Board
and Executive Recruitment, Corporate Governance and Leadership Development.
With a team of dedicated and skilled professionals, Renaud Foster has in-depth
knowledge of major organizations in the public, private, and not-for-profit
sectors. By building and maintaining sound relationships, Renaud Foster
is poised to provide its national and international clientele with effective
solutions to meet a large variety of human resources and governance needs.
We believe at Renaud Foster that our hands-on approach and attention
to detail have helped make us one of the best in the industry. Over the
years, we have provided integrated services for Boards, CEOs and executive
teams in private industry, government departments and agencies, not-for-profit
organizations, and a number of International Bodies.
To handle the growth of our thriving Executive Search practice, we currently
seek an enthusiastic, experienced Senior Consultant/Associate Partner
to join the team. |
| POSITION DESCRIPTION |
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| TITLE: |
Research and Administrative Assistant |
| REPORTS TO: |
CEO & Executive Search Team |
| COMPANY: |
Renaud Foster |
| LOCATION: |
100 Sparks Street, suite 550 Ottawa, Ontario |
| SCOPE: |
Responsible for assisting the CEO and the Executive Search team
with the coordination and organization of the consulting practice,
conducting research for Executive Searches and business development
activities. |
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| RESPONSIBILITIES |
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|
ADMINISTRATION:
- Compose and process correspondence in English and French
- Create, prepare, key in, edit and proofread correspondence,
proposals, presentations, brochures, publications, articles,
reports, forms and other material from handwritten copy or existing
computer files
- Screen incoming postal correspondence and emails and reply
where appropriate; submit background information if required
- Maintain a bring forward file for action requests and follow
up as required
- Record minutes of in-office meetings and staff meetings
- Monitor and replenish office and kitchen supplies and equipment
- Miscellaneous tasks as assigned
- Prepare power presentations
- Coordinate travel arrangements
- Manage the internal petty cash
- Be a key telephone contact for clients and candidates
RESEARCH:
- Conduct research by compiling data, statistics and other
information as directed
- Organize and maintain marketing and business development
files
- Participate in brainstorming sessions
- Assist in preparation of client files such as interim and
final reports
BUSINESS DEVELOPMENT:
- Assist the CEO with marketing and business development strategies
- Assist the CEO to organize and manage all aspects of various
networking events and seminars
- Organize and maintain computerized agenda for the CEO
- Schedule and confirm appointments and meetings of the CEO
- Prepare background material for all scheduled meetings, speaking
engagements and sales calls
- Make luncheon and other reservations or travel arrangements
with itineraries as required
- Set up and / or maintain various manual and computerized
information filing systems, client files, resource library
- Maintain up-to-date contact lists with background information
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| CANDIDATE PROFILE |
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EDUCATION & LANGUAGE:
- Post-secondary education preferred
- Excellent written and oral communication skills in English
and French (additional languages a definite asset)
COMPETENCIES:
- Excellent organizational and time management skills
- Multi-tasking abilities, adaptive and solution oriented
- Ability to work under tight deadlines while maintaining accuracy
and remaining calm and composed
- Exceptional client focus
- Good judgment and able to self-assess priorities
- Integrity; discretion; tact & diplomacy, dependable
- Attention to detail
- Ability to interact at the executive level
EXPERIENCE:
- Sound administrative assistant experience with senior executives
- Researched and synthesized pertinent information
- Managed executive agendas and filling systems
- Prepared and edited correspondence
- Client contact via telephone and in-person
- Familiar with a professional, fast-paced, client-focused environment
- Experience in a professional consulting services firm an
asset
CHARACTERISTICS:
- Professional presentation and manner; image conscious
- Resourceful; positive, ‘can-do’ attitude
- Self-motivated; holds self accountable for outcomes
- Proactive; adds value
- Able to interface at all levels
- Can work with ambiguity and uncertainty
- High energy, confident and team oriented
SALARY:
- Commensurate with experience and qualifications
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| APPLICATION INFORMATION |
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| Renaud Foster Management Consultants Inc. |
Ms Nicole Poirier
Principal
Renaud Foster
npoirier@renaudfoster.com
+1.613.231.6666 ext. 29
+1.800.513.8117 ext. 29 |
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